Event Management Office Enquiry

Personal Details
Date of enquiry (dd/mm/yyyy)
Contact Person
Name of Unit
Contact details
Email:
Work telephone:    Code Number
Event Details
Name of event
Type of Event
In which region would the event be hosted?
Preferred venues (3 options)

Arrival Date
(click calendar image for date)
Departure Date
(click calendar image for date)

Start time:
End time:
Number of Delegates (PAX)
Schedule/Itinerary
Tea/Coffee/Muffin on arrival
Tea Coffee/Scones Mid-morning
Lunch

Tea Coffee/Biscuits Mid-afternoon
Special Requests

Arrival time:

Conference Commence:

Number of soft drinks with lunch:

Dietary Requirements

Special Meal

Number of special meals required

Conference layout
U-shape
Cinema Style
Boardroom Style
Classroom
Cabaret
Banquet rounds
Budget information

Baseline or Contract funded:

If accommocation is needed, the amount of delegates:

Flight booking requirements. Local, International or both:

Equipment & Services (Please specify preference)
Flip chart & Pens Data projector
Whiteboard & Pens Slide Projector
PA System TV/VCR/CD Player
Laptop Printer
Standing microphone Podium/Top table
Roving microphone Internal telephone
Lapel microphone Parking
Notepads & Pens Mints
Water - tap Water - bottled
Jugs  

Other items required

Additional requirements
Management of registration Management of abstracts
Management of exhibitions Management of scholarships/bursaries
Management of speakers  
Social Events
Welcome reception Conference dinner

PLEASE NOTE:

  • The MRC Event Management, pending on the event requirements, will present clients with an event budget for approval
  • A project code will be opened to manage all event expenses. This will be followed with a financial report at the end of the event
  • A management fee will be charged (this is dependent on the nature of the event)